The Admin office is often the first point of contact for the majority of visitors that come to the museum, that could mean a potential new volunteer, a group organiser, teachers, families, researchers and academics from universities, television companies, trustees and often enquiries for other businesses at Quex Park.
The first day of the week for me starts with the Diary Meeting, the calendar appointments for the week are reported in terms of visiting groups, out of hours events, functions in Mama Feelgoods Restaurant and staff absences. All senior members of each department report on their weekly activities and any special requirements will be mentioned to the maintenance, housekeeping and Front of House departments
The post is distributed as required and email enquiries answered.
A list of jobs is created for the lovely Valerie (Admin Volunteer). Valerie attends the office one day a week and carries out many of the essential admin tasks, such as filing, sending complimentary tickets for raffle prizes, ordering supplies and stationery and other tasks as and when required. She is an important part of the team.
Fran Mileman (part-time administrator) and I will discuss any matters arising, in terms of outstanding enquiries or the organisation of up and coming events.
The daily routine might include, marketing tasks - booking advert space in a publication, liaising with our designer, organising promotional literature, contacting the printers and collecting banners and posters.
Social media is an important part of our marketing plan, checking Facebook, Twitter, Instagram might all be on the agenda for the day. Keeping the website up to date. I work closely with the Quex Park, Operations Manager, Carrie. We are both part of the marketing team that are responsible for promoting Quex Park as a whole, updating the Website and ensuring information is correct.
Events organised at the museum vary greatly, from our Conservation Hero talks, Murder Mystery evenings, school holiday activities, the I LOVE Vintage fair and Quexmas Craft fair. Events help raise the awareness of the public to the museum, our conservation message, our unique collection and importantly the are a major fundraisers for the Powell-Cotton Museum Charity.
I thoroughly enjoy the variety of my job, at times it is extremely stressful! But we do have fun, I am very fortunate to work with some lovely people.
The cakes are what get us through the most stressful times!